Faculty Resources

Teaching

  • What is OneDrive?
  • What is Sharepoint?
    • Sharepoint is the mechanism by which we can share OneDrive files among faculty and staff
    • If a file or folder has been shared with you, it is available through Sharepoint AND your OneDrive
      • To make it easier to distinguish between your own personal files and the files shared by the Department of Art, we have “ART –“ at the beginning of every file and folder name

Communication

NMSU IT can create an email list for you for free- visit https://help.nmsu.edu/TDClient/267/Portal/Requests/ServiceDet?ID=3259 

To learn more about your office phone visit https://help.nmsu.edu/TDClient/267/Portal/KB/?CategoryID=1410

If you are having issues with your phone or voice mail please email the Office Admin with all details

  • A workorder will then be placed by the Office 
  • If you end up speaking with IT please let the Office Admin know as there might be a charge for services that will need to be tracked.

 

Computers, Software, Printer

Please visit this link for help with various university logins and passwords: https://help.nmsu.edu/TDClient/267/Portal/Requests/ServiceCatalog?CategoryID=1234

You can also visit the https://studenttech.nmsu.edu/help-desk/ to speak with a person

Please let the Admin office know you are experiencing issues and then email COAS-IT@nmsu.edu with detailed information about your issue.

All devices must be registered before can access the NMSU network/internet. Please visit https://studenttech.nmsu.edu/connect-your-device/ for step-by-step instructions on various types of devices.

Please schedule an appointment with the Office Admin to get any new devices connected to the Department printer

Department Policies and Procedures

  • This form should be filled out and submitted to the office by each person reserving a space: Space Reservation Forms
    • The space will then be checked in by Office staff to each person
      • For groups, everyone will be checked in at the same time 
    • Once the space contract is up the space will by checked out by Office staff to ensure the space has been returned to it's original condition

You can check out other spaces on campus using the following platform. It is encouraged to check out a space 2 weeks in advanced as it needs to go through an approval procedure and you are not guaranteed a room.

https://www.aaiscloud.com/NMStateU/Default.aspx 

 

Please submit an Internal Purchase Request spreadsheet to the Office Admin. Make sure all columns of information about the items needed and where to find them are filled out

If you are purchasing something at a local merchant you can come request the Pcard from the office

  • Always request no tax- If the store will not take off the take you can not proceed with the purchase.
  • Always get an itemized receipt that shows the items and how you paid and submit it to the Office Admin
  • Always bring the card back right away as other people might need to use the card.

Please email all announcements to artdept@nmsu.edu for distribution to our various marketing accounts.

  • Announcements can include: research trip features, professional awards, exhibitions, student accomplishments, new bodies of work, etc.
  • Please include all pertinent information and at least 1 picture. 

 

HR Services

  • Employees may log in to my.nmsu.edu to update their personal address and phone number.  
  • To update their work phone number, submit a ticket. https://help.nmsu.edu/TDClient/267/Portal/Requests/ServiceDet?ID=7785
    • To update an employee's name, a copy of their social security card must be attached.
  • To update department phone numbers and addresses contact Financial Information Processing at fip@nmsu.edu.  

For detailed information about Medical Leave visit https://benefits.nmsu.edu/leave/fmla/index.html 

To submit for Medical leave visit https://help.nmsu.edu/TDClient/267/Portal/Requests/ServiceDet?ID=7780